Recruiting top talent is challenging, especially when speed is of the essence. But at CareerBee, we’ve refined a process that not only delivers quality candidates but also accelerates hiring timelines. Recently, we helped a client in the telematics industry hire two sales managers in less than three weeks. Here’s how we did it and why our approach could transform your hiring process too.
Understanding the Client’s Needs: The Foundation of Fast Hiring
The journey started when the client, an international company in the telematics sector, reached out to us. Operating at the intersection of IT and automotive, the company needed sales professionals with a technical affinity—a rare find in Germany’s competitive job market.
What made this project a success? It all started with asking the right questions.
We scheduled a kickoff meeting immediately after the first contact. This wasn’t just about learning job titles and responsibilities but understanding:
- ✅ The company’s culture and work style
- ✅ Specific requirements for the sales roles
- ✅ Compensation packages, including details like bonus schemes and company cars (a crucial factor in Germany’s sales landscape)
- ✅ The soft skills and traits that would ensure cultural fit
This deep dive allowed us to map out the ideal candidate profile and define a recruiting strategy that matched the company’s fast-moving environment.
“If you’re working with a recruiting agency, they become an extension of your brand. It’s critical they understand your culture and needs from day one.”
Speed Meets Strategy: How We Launched the Search Fast
Armed with clarity, we immediately launched the candidate search. Our primary sourcing channel? LinkedIn, the go-to platform for connecting with active sales professionals in Germany.
But it wasn’t just about reaching out—it was about reaching out strategically:
- ✅ We tailored personalized messages based on the company’s offer and values.
- ✅ We leveraged AI tools to refine our outreach and ensure messages resonated with the target audience.
- ✅ We prioritized candidates who fit not just the job requirements but also the company’s culture and growth mindset.
Within just a few days, we had five screening calls scheduled. That’s the power of targeted outreach combined with deep industry expertise.
The Power of Pre-Screening: Quality Over Quantity
One of the pillars of our approach is our pre-screening process. We believe it’s not about forwarding as many CVs as possible—it’s about forwarding the right candidates.
Here’s how our screening calls make the difference:
- ✅ Assessing more than qualifications: We evaluate soft skills, communication, and cultural fit.
- ✅ Positioning the company and role: We ensure candidates clearly understand the opportunity, growth potential, and company culture.
- ✅ Filtering out mismatches: If a candidate doesn’t align with the role or company, we don’t forward them—saving time for our clients.
This process ensures that by the time candidates reach our clients, they are well-informed, motivated, and a strong potential match.
“We see ourselves as an extension of our clients’ recruitment teams. We only forward candidates we would hire ourselves.”
Collaboration for Success: Fast Feedback and Scheduling
After one week, we forwarded a shortlist of three top candidates. What happened next was remarkable:
- ✅ The client scheduled interviews within 24 hours.
- ✅ Interviews were conducted swiftly, showing candidates the company’s commitment and enthusiasm.
- ✅ Within days, second-round interviews were arranged, and feedback was shared promptly.
This fast-paced approach didn’t just streamline hiring—it built trust with candidates, reducing drop-offs and delays.
The Results: Two Hires in Under Three Weeks
By the end of week three, both candidates had received offers and accepted them. One candidate could start immediately, while the other had a one-month notice period.
The client gained two strong sales managers who fit both the role and company culture—and they gained them fast.
“It was one of the fastest and most successful recruiting projects we’ve completed, thanks to clear communication and collaboration.”
Want to dive into the full case study? Tune in to our latest CareerBee Talks episode!
Key Takeaways for Companies Looking to Hire
- ✅ Clarity is key: Take the time for a proper kickoff meeting. Share your values, needs, and expectations.
- ✅ Speed matters: Fast feedback and interview scheduling show commitment and keep candidates engaged.
- ✅ Screening is crucial: Partner with agencies that take the time to pre-screen candidates for more than just qualifications.
- ✅ Communication builds trust: Quick, transparent communication with both candidates and agencies accelerates the process and ensures better results.
Why Work with CareerBee?
At CareerBee, we don’t just fill roles—we find the right people who will thrive in your company. Our approach is:
- ✅ Personalized: We become an extension of your team, understanding your culture and hiring needs.
- ✅ Efficient: We prioritize speed without compromising quality.
- ✅ Expert-led: Our recruiters specialize in specific industries, ensuring targeted and effective searches.
- ✅Focused on quality: We forward only candidates who pass our thorough pre-screening process.
If you’re looking to hire fast without compromising on quality, we’re here to help. Learn more about how we work in this blog post.
Let’s find your next top hire together.
Get in touch today and experience recruitment the CareerBee way.
